Utilising radio-frequency identification technologies as knowledge management enablers in academic libraries: a case study of the University of South Africa

Abstract

The quest to generate, preserve and utilise knowledge is driving firms and organisations towards a knowledge-based approach to managing organisational knowledge assets. Therefore, knowledge management (KM) is becoming increasingly important for organisations such as academic libraries to enhance their competitive edge in performance, to become more effective and to keep the organisation’s knowledge for future use. The importance of KM cannot be overemphasised in terms of how academic libraries can find meaningful and effective ways to manage knowledge resources to improve the services rendered to information users. Pressure is mounting for academic libraries to attain, retain and share knowledge for strategic planning, decision-making and remaining competitive. The adoption of radio-frequency identification (RFID) technologies is one of the preferred approaches to managing organisational knowledge assets; therefore, this was the motivation for undertaking this study in order to understand how these new technologies can change the knowledge management landscape in academic libraries. A qualitative research methodology, informed by the interpretivist research philosophy, was adopted in this study. Data were collected from a sample of 12 participants using non-probability purposive and convenience sampling techniques. The use of purposive and convenience techniques was ideal for this study because the participants were readily available and possessed the relevant data required to address the research questions and research problem of the study. Open-ended questions were designed to form an interview guide, which was the main data collection instrument. Annual reports, system manuals and user manuals were consulted to augment the primary data collected to address the problem at hand. The findings from the study showed that RFID technologies improved efficiency, tracking and tracing, inventory management and assisted with planning. It was revealed that users of RFID technologies required further training and development to fully utilise these systems for the benefit of the organisation. The study was conducted using a small sample of 12 participants; therefore, it was recommended that further studies could be conducted with large sample sizes using different research strategies. It was suggested that further research should be conducted to establish how change programmes have been managed before in other departments or sections and how the staff exodus was managed. An organisation-wide research would be recommended to ascertain the views and opinions of a larger population so that findings can be generalisable.